Notice of AGM | Call for Board Members – Nominations now open!

Artist painting and another playing the guitar as part of This Is Not Art Festival 2018

Octapod believes that arts and culture are critical to the social and economic health of our local community. Our vision is of a diverse and thriving arts and cultural sector across the Lower Hunter and our mission is to provide leadership and cultural development initiatives to enhance the capacity of the region’s existing and emerging creative communities.

As a passionate, proactive and participatory not-for-profit, we exist for the purpose of stimulating arts and cultural development, increasing accessibility and inclusion for all, and improving sector capacity and sustainability. One of our most proud achievements is the production of This Is Not Art, a celebratory arts festival which brings national audiences to our creative city annually.

Information relating to Board Member nominations and notice of our Annual General Meeting can be found below.

Nominations are now open to join our 2020/2021 Board

Octapod is governed by a board which guides the organisation’s strategic direction and financial management. The Board is made up of dedicated individuals with expertise in strategic, financial, marketing, human resources and business management, a commitment to Octapod’s values, and a passion for our community cultural development work in the region.

Nominations are now open to join our 2020/2021 Board. Constitutionally, this is a minimum 12 month commitment however we politely ask all Board members to commit to a two year term.

We are specifically seeking Board Members who are in a position to offer the following skill sets:

  • Arts and culture
  • Human resources and recruitment
  • Corporate fundraising and grant writing or evaluation
  • Accounting and business advisory
  • Marketing and communications
  • Risk management
  • Legal
  • Community engagement

An existing appreciation for and connection to the arts and cultural sector as well as a relevant local network highlighted by influential relationships will be beneficial in addition to an understanding of Board accountability and governance.

If you would like to learn more, please contact David Couri, Executive Manager via to receive a copy of the Information Pack, quoting reference 2304 in the subject line.

Nominations formally close Friday 15th May 2020. Application instructions are included in the Information Pack.

RSVP to attend our Annual General Meeting

All members of the corporation are advised that an annual general meeting of the members of Octapod Association will take place as follows:

Time | 6:00pm to 8:00pm

Date | Monday, 18th May 2020

Place | Via Zoom with “Join Meeting” details sent to attendees by Sunday 17th May 2020

RSVP |By Friday 15th May 2020 to

Please note that only members of Octapod Association are invited to attend and vote at this AGM. Become a member. If you are unsure about your membership status, please email

This AGM, including voting, is being held virtually due to COVID-19 restrictions currently in place.

Draft Agenda

A copy of the draft agenda can be found below. Should any member wish to indicate an item of general business for discussion at the AGM, it must be provided in writing to by Friday 8th May 2020 addressed to the attention of the Secretary.

Item 1: Welcome, attendees and apologies

1.1: Confirm the chair for the meeting

1.2: Attendees

1.3: Apologies

1.4: Quorum


Item 2: Minutes of the previous meeting of members

2.1: Confirm the minutes from the previous AGM and any special meetings

2.2: Matters arising


Item 3: Consideration and acceptance of previous year reports including

3.1: Annual report

3.2: Audited financial report


Item 4: Presentation of a draft annual forward management plan


Item 5: Questions about how the corporation is managed


Item 6: Appointment of an auditor for the next financial year and authorise the directors to set the fee


Item 7: Election of directors including appointment of office bearers


Item 8: Authorisation to directors to determine their remuneration


Item 9: Any other general business